Hosting and Joining a Meeting in Cloud Network

Hosting and Joining a Meeting in Cloud Network

AR 3S was formerly known as ARES.
The Multi-User feature allows all participants of a meeting to view, share and edit files in real-time in an Augmented Reality space. Working together with remote colleagues becoming a no-brainer. 

There is a difference in participating in a cloud session between AR 3S, AR 3S Pro and AR 3S Pro Cloud. All the available methods are explained here. 
A meeting can be held on the cloud network even if not all participants are on the same network.

Prerequisites 

Each participant must be equipped with their own HoloLens 2 device.

Each HoloLens 2 device must have the same AR 3S application and version installed.

Scan a QR code to ensure that holograms align for all participants in the same place. The " Realign Origin " feature can be accessed in the "Main" menu.

Hosting and Joining a Meeting in Cloud Network in AR 3S

Once you have started AR 3S access the "Main" menu and go to "Meeting". Three different tabs should be displayed in the "Meeting" window: " Participants", " Local" and " Cloud".  Select "Cloud" here.

Hosting a Session in Cloud Network

Click on the button reading "Create Session" to host a Multi-User session.

If successful,
  1. the status in the "Meeting" menu should now read "Connected to cloud Session".
  2. your display name should be displayed in an orange box.
  3. all participants are listed under "Participants".
Once participants have joined your meeting their avatars ( if enabled) and display names should be visible in the overworld.

Terminating a Meeting in Cloud Network

If you want to end the meeting, click on the button reading "Close Session" in the upper right corner. If the initiator only leaves the session (as described below) but does not terminate it, the session is not closed.

Joining a Session in Cloud Network

The connection to a Cloud session is established by scanning a generated QR code, which can be accessed as follows:
  1. The initiator of the Cloud session has to access the Windows Device Portal and click on "System" in the left side bar.
  2. Within "System", the path should be: File Explorer\User Folders\3D Objects\Meeting_QRCodes.
  3. Download the file named "CurrentSessionInfo.PNG" and provide it to the user wanting to join.
  4. The user wanting to join now has to click on "Join Session with QR Code".
  5. A red square with the hologram of a QR code next to it will appear.
    1. Exit the scan mode by performing the Air Tap gesture anywhere in the air.
Scan the aforementioned QR code as soon as you are prompted to do so by by lowering your gaze at the QR code so that it is enclosed by the red rectangle.

If successfully connected,
  1. the avatars (if enabled) and display names of the other users should be visible in the overworld.
  2. the status in the "Meeting" menu should now read "Connected to cloud Session".
  3. your display name as well as the host's display name should be displayed.
  4. the "Session ID" should be listed,
  5. all participants are listed under "Participants".

Leaving a Meeting in Cloud Network

If you want to leave a meeting, click on the button reading "Leave Session" next to your user name.

Hosting and Joining a Meeting in Cloud Network in AR 3S Pro

Once you have started AR 3S Pro access the "Main" menu and go to "Meeting". Three different tabs should be displayed in the "Meeting" window: " Participants", " Local" and " Cloud".  Select "Cloud" here.

Hosting a Session in Cloud Network

Click on the button reading "Create Session" to host a Multi-User session.

If successful,
  1. the status in the "Meeting" menu should now read "Connected to cloud Session".
  2. your display name should be displayed in an orange box.
  3. all participants are listed under "Participants".
Once participants have joined your meeting their avatars ( if enabled) and display names should be visible in the overworld.

Terminating a Meeting in Cloud Network

If you want to end the meeting, click on the button reading "Close Session" in the upper right corner. If the initiator only leaves the session (as described below) but does not terminate it, the session is not closed.

Joining a Session in Cloud Network

The connection to a Cloud session is established by scanning a generated QR code, which can be accessed as follows:
  1. The initiator of the Cloud session has to access the "3D Objects" folder of their server device (e.g. PC) and select the "Meeting_QRCodes" subfolder.
  2. Download the file named" CurrentSessionInfo.PNG" and provide it to the user wanting to join.
  3. The user wanting to join now has to click on "Join Session with QR Code".
  4. A red square with the hologram of a QR code next to it will appear.
    1. Exit the scan mode by performing the Air Tap gesture anywhere in the air.
Scan the aforementioned QR code as soon as you are prompted to do so by by lowering your gaze at the QR code so that it is enclosed by the red rectangle.

If successfully connected,
  1. the avatars (if enabled) and display names of the other users should be visible in the overworld.
  2. the status in the "Meeting" menu should now read "Connected to cloud Session".
  3. your display name as well as the host's display name should be displayed.
  4. the "Session ID" should be listed,
  5. all participants are listed under "Participants".

Leaving a Meeting in Cloud Network

If you want to leave a meeting, click on the button reading "Leave Session" next to your user name.

Hosting and Joining a Meeting in Cloud Network in AR 3S Pro Cloud

Start a cloud instance for AR 3S Pro Cloud and establish a successful connection between AR 3S Pro Cloud client and server. Please refer to  this guide on how to achieve this.

Once you have started AR 3S Pro Cloud access the "Main" menu and go to "Meeting". Three different tabs should be displayed in the "Meeting" window: " Participants", " Local" and "Cloud".  "Cloud" is enabled by default as the other options are not available in AR 3S Pro Cloud.

Hosting a Session in Cloud Network

Click on the button reading "Create Session" to host a Multi-User session.

If successful,
  1. the status in the "Meeting" menu should now read "Connected to cloud Session".
  2. your display name should be displayed in an orange box.
  3. all participants are listed under "Participants".
  4. Once participants have joined your meeting their avatars (if enabled) and display names should be visible in the overworld.

Terminating a Meeting in Cloud Network

If you want to end the meeting click on the button reading "Close Session" in the upper right corner. If the initiator only leaves the session (as described below) but does not terminate it, the session is not closed.

Joining a Session in Cloud Network

The connection to a Cloud session is established by scanning a generated QR code, which can be accessed as follows:
  1. The initiator of the Cloud session has to access the AR 3S Pro Cloud web portal and click on "Meeting QR Code" in the side bar.
  2. Download the file named" CurrentSessionInfo.PNG" and provide it to the user wanting to join.
  3. The user wanting to join now has to click on "Join Session with QR Code".
  4. A red square with the hologram of a QR code next to it will appear.
    1. Exit the scan mode by performing the "Air Tap gesture" anywhere in the air.
  5. Scan the aforementioned QR code as soon as you are prompted to do so by by lowering your gaze at the QR code so that it is enclosed by the red rectangle.
If successfully connected,
  1. the avatars (if enabled) and display names of the other users should be visible in the overworld.
  2. the status in the "Meeting" menu should now read "Connected to cloud Session".
  3. your display name as well as the host's display name should be displayed.
  4. the "Session ID" should be listed,
  5. all participants are listed under "Participants".

Leaving a Meeting in Cloud Network

If you want to leave a meeting, click on the button reading "Leave Session" next to your user name.

Next Steps

Once you have successfully set up your Multi-User session, it is a matter of sharing files. This is done by importing files into your current session and sharing them with the other participants. Please refer to this guide for detailed instructions on how to share files in a Multi-User session.

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